Exhibition Management

We combine an experienced staff and a communication plan, so that we may ensure a smooth and efficient experience for exhibitors, sponsors, attendees and our clients. Hall-Erickson staff will work with selected contractors, and the facility, to ensure open and effective communication channels. We deliver a high-quality experience in a professional environment.

Key Functions

• Prepare draft budget and marketing plan
• Manage RFP process and selection of official contractors
• Coordination of exhibit floor plan to maximize sales, exhibitor satisfaction and traffic flow
• Oversee and monitor Exhibitor Appointed Contractors (EAC) and request/review their certificates of insurance
• Implement research plan
• Provide accurate and current exhibitor information for web site promotion and for the final printed program
• Coordinate content for official website
• Manage registration and housing contractors to implement advance and on-site process
• Collect all exhibits, sponsorship and advertising revenue and send a statement of income and expenses to the sponsors as needed
• Select and contract with a security firm, prepare schedules and security plan
• Coordinate the placement of orders for show management services from official contractors including decorating, signage, electrical, telephone, Internet, security, computer, photography, furniture, etc.
• Coordination of leased space and schedules with facility
• Management of the operation of all official contractors
• Management of the event offices, including: exhibition, conference, media and registration offices
• Management of room sets, audio visual requirements, and food and beverage needs
• Management of speaker logistics
• Management of event communication program, including: Show Daily, Exhibitor Newsletters
• Manage the exhibit space selection meeting
• Complete management of the exhibit floor