Conference Management

Hall-Erickson has extensive experience working with conference speakers and we know every angle of the conference planning business. We have a dedicated team with focused skill sets and the resources to provide guidance through all the details of your conference program.

Key Functions

• Investigate the availability of hotels
• Plan menus for all meeting functions
• Arrange entertainment and transportation
• Prepare and send out RFPs to all potential hotels and vendors
• Serve as the primary point of contact with the convention center, hotels and vendors
• Determine room allocations in the convention center and convention hotels
• Prepare a master events schedule, which is a detailed specification document for the convention center HQ hotels and vendors
• Manage all conference receptions
• Manage shuttle buses
• Manage registration process
• Develop a sign plan and prepare sign copy
• Manage session submission process
• Manage speakers and collect promotional materials
• Reconcile final bills
• Oversee all onsite operations