Conference Management
What We Do
Conference Management

Hall-Erickson has extensive experience working with conference speakers and we know every angle of the conference planning business. We have a dedicated team with focused skill sets and the resources to provide guidance through all the details of your conference program.
Key Functions
- Investigate the availability of hotels
- Plan menus for all meeting functions
- Arrange entertainment and transportation
- Prepare and send out RFPs to all potential hotels and vendors
- Serve as the primary point of contact with the convention center, hotels and vendors
- Determine room allocations in the convention center and convention hotels
- Prepare a master events schedule, which is a detailed specification document for the convention center HQ hotels and vendors
- Manage all conference receptions
- Manage shuttle buses
- Manage registration process
- Develop a sign plan and prepare sign copy
- Manage session submission process
- Manage speakers and collect promotional materials
- Reconcile final bills
- Oversee all onsite operations